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Renewal of Registration of Veterinary Biological Product Establishment

Frontline Service  Renewal of Registration of Veterinary Biological Product Establishment   
Clients:  Veterinary Biological Products Manufacturer, Importer, Distributor, Retailer/Outlets     
Requirements:  1.       Application Letter addressed to the Director   
         2.       Copy of Certificate of Establishment   
3.       Current and updated required documents listed in VBSS Form No. 2   
4.       Properly Filled-Up VBSS Form No. 2   
5.       On-site inspection   
Schedule of Availability of Service:  Monday to Friday, 8:00 am to 5:00 pm   
Fees:  Manufacturer/Producer  – P 6,000.00/year   
     Importer/Distributor       –  P 2,400.00/year   
Retailer/Outlets                – P 250.00/year   
Total/Maximum Duration of Process:  11 days ( if no complaint)   
How to Avail of the Service:     
 Step No. CLIENT STEP   AGENCY ACTION OFFICE/PERSON RESPONSIBLE  LOCATION OF OFFICE  DURATION OF ACTIVITY 
 1    Submit application for renewal of registration of Veterinary Biological Product Establishment    Receive and record documents submitted  Office of the Director Staff    BAI Cmpd    (Day 1)
 Issue instruction from the Director  1 day
 
 Forward documents to Laboratory Services Division (LSD)
 2      Receive and issue instruction from the LSD Chief  Office of the LSD Chief Staff   VVPL Cmpd   (Day 2)
 Forward documents to Veterinary Biologics Standardization Section (VBSS)  2 hours
 3        Receive and record documents submitted  Receiving Clerk, VBSS    VBSS Bldg., BAI cmpd.    1 hour
  
 Issue instruction from the VBSS Section Head
 Forward documents to Licensing and Registration Unit (LRU), VBSS
 4        Receive and record the documents 
 LRU Head and Staff    VBSS Bldg., BAI cmpd.    2 hours  
 Review the attached documents for compliance
 Forward documents to VBSS Section Head
 5      Final review of the document  Section Head, VBSS   VBSS Bldg., BAI cmpd.   2 hours 
 Schedule the date of audit  inspection
 6  Communicate with VBSS regarding the conduct of inspection  Advise client that inspection will be conducted within 6 working days  LRU Head  VBSS Bldg., BAI cmpd.  10 mins.
 7   Allow the conduct of audit inspection and assist the inspection team   Inspect office, laboratory  and cold storage facility and check documents for compliance   VBSS Inspection Team   VBSS Bldg., BAI cmpd.   (Day 3-8)
 2-3 hourrs (excluding travel time)
 8    If compliant, wait for the release of  Registration Certificate  Prepare for the Certificate of 
 LRU Head and Staff    VBSS Bldg., BAI cmpd.    (Day 9)
 * If non-compliant, submit or show compliance   Establishment Registration  1 hour 
 Wait for the submission of compliance
 9    Affix initial signature  Section Head, VBSS  VBSS Bldg., BAI cmpd. 5 mins 
 10    Recommending approval  LSD Chief  VVPL Cmpd. 2 hours
 11      Receive and record the document  OD Staff  BAI Cmpd.
 
(Day 10)
 Approval of the Certificate of Establishment Registration  BAI Director  1 day
 12    Receive, record and dry seal the Certificate  Records Section  3rd floor Research Bldg  (Day 11)
 Forward the document to LRU, VBSS 1 hour
 13 Get the Bill of Statement  Issue Bill of Statement  LRU, VBSS VBSS Bldg., BAI cmpd.  10 mins
 14  Get the Order of Payment  Issue Order of Payment Accounting Section G/F Research Bldg 5 mins
 15  Pay fee and receive Official Receipt (OR) of Payment Receive payment (cash or check) and issue OR Cashier Unit G/F Research Bldg 10 mins
 16 Present the OR and receive the Certificate of Registration Record the OR # and issue the Certificate LRU, VBSS VBSS Bldg., BAI cmpd. 30 mins
File duplicate copy of Certificate of Establishment Registration and other attached documents
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