Issuance of License to Operate(Initial)

Frontline Services  Issuance of License to Operate(Initial)   
Clients:  Veterinary Drug and Product Establishments Manufacturer/Trader/Distributor(Importer/Wholesaler/Exporter)   
   Veterinary Drug Outlets   
Requirements:  Refer to Checklist of Requirements at the back of AFSD Form No.2   
Schedule of Availability of Service:  Inquiries on the application for LTO     Monday-Friday       7:00 AM    6:00 PM   
   Submission of documents       Monday-Friday        7:00 AM    6:00 PM   
Fees:  Refer to Schedule of Fees at the back of the AFSD Form No.2   
Total/Maximum Duration of Process:  Seven (7) WD Except Saturday & Sunday   
How to Avail of the Service:  Transact with AFSD   
 Step No.  Client Step  Agency Action  Office/Person Responsible  Location of Office  Duration of Activity
 1  Get RF FVDB-02 Application for Licensing of Veterinary Drug and Product (VDAP) Establishments  Gives appropriate application form for LTO  AFSD Receiving Officer  AFSD Bldg.

Day 1 

5 mins.

 2  Submits duly accomplished and notarized AFSD Form No. 2  Receives application form and check compliance to requirements  AFSD Receiving Officer  AFSD Bldg.  15 mins.
 3    Initial review and verification of documents, as to compliance with check list requirements and farm out  AFSD Division Chief  AFSD Bldg.  30 mins.
 4    Review and verification of documents  VDAPRLS Technical Staff  -do-  15 mins.
 5  Client informed of lacking requirements  Incomplete application form returned back to client  VDAPRLS Technical Staff  AFSD Bldg.  10 mins.
 6  Submission of compliance to deficiency/ies  Receive complete requirement  AFSD Receiving Officer  AFSD Bldg.  5 mins.
 7    Review and evaluate the documentary requirements submitted  VDAPRLS Technical Staff  AFSD Bldg.  20 mins.
 8  Get Billing Statement  Prepare Billing Statement after compliance to all required documents  VDAPRLS Technical Staff  AFSD Bldg.  5 mins.
 9    Release Billing Statement  AFSD Releasing Officer  AFSD Bldg.  5 mins.
 10  Get Order of Payment  Order of Payment Issued              BAI Accounting Section          G/F Research Bldg.  25 mins.
 11  Pay corresponding fee and get official receipt  Official Receipt Issued Cashier Unit  G/F Research Bldg.  25 mins.
 12  Go to NCMS for scheduling of Plant/Office Warehouse Inspection  Advise Client that Site Inspection will be conducted within five(5) working days  NCMS Technical Staff  AFSD Bldg.

(Day 2-6)


 13  Be ready for Inspection at anytme within five(5) working days.  Ocular Inspection and Evaluation of Establishmnents/Outlets  NCMS Technical Staff  (on site)  2 hours (travel time excluded)
 14      Note for deficiencies on documents  VDAPRLS Technical Staff  (on site)   within 14 working days 
 Note for deficiencies on facility evaluation  NCMS Technical Staff
 15  Submit/show compliance  Re-inspection/Re-evaluation of site for compliance of noted deficiency  NCMS Technical Staff  (on site)  1 hour (travel time excluded)
 16  Present/Submit OR  Receive OR  AFSD Receiving Officer  AFSD Bldg. 5 mins. 
 17    Processing of LTO: Indexing of payments, recording, assignment of license number  AFSD-VDAPRLS Technical Staff  AFSD Bldg.  

(Day 3 -7)

30 mins
 18    Typing and encoding of License to Operate Certificate  AFSD Encoder  -do-  30 mins.
 19    Review of documents and Signature of Section Chief is affixed for recommendation  VDAPRLS Section Chief  -do-  30 mins.
 20    Review of documents and signature of Division Chief is affixed for recommendation  AFSD Division Chief  -do-  30 mins.
 21    Processed License to Operate/Application form are forwarded to the BAI-Director for signature and approval  BAI Director  Director's Office

Day 6

20 mins.

 22    Approved License to Operate/Application form are brought to the Records' Section for appropriate recording and for official stamp and seal.  BAI Records Officer  3rd Floor Research Bldg.  15 mins.
 23    Forwarded to AFSD for release  Records Unit Staff  3rd Floor Research Bldg.  25 mins.
 24  Received approved VDAP  License to Operate  Approved application form and license to operate for VDAP Establishment and Outlet  AFSD Releasing Officer  AFSD Bldg.

Day 7  

15 mins.


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